Banquet halls, convention centres, wedding venues and hotel conference floors fill up with hundreds of phones in ten minutes. Here is how to give every delegate working WiFi - and give each event its own logins, limits and records.
A venue's WiFi is usually designed for an empty hall. Then 400 guests arrive, each with a phone and a laptop, everyone joins at the same moment the keynote starts, and the network that was fine at the site visit collapses. The causes are almost always the same: too few access points for the number of people, every device on one shared password, no per-user speed limit, and one internet line that a few uploaders can fill.
Event WiFi is a capacity problem, not a coverage one. The hall needs enough access points for the people in it, each user needs a fair share of the line, and the organiser needs a way to hand out access that ends when the event ends.
A batch of QR or PIN vouchers for each booking, printed on badges or table cards, valid for the event's dates only. The next event gets a fresh batch.
A speed cap and device limit per voucher, so one attendee uploading video cannot slow the hall for everyone else.
Organiser and AV crew, exhibitors, speakers and delegates on separate networks with their own limits - the live stream does not compete with 300 phones.
The login page can carry the event or the client's name and terms, then return to the venue's own design afterwards.
A main line and a backup from a different provider, with automatic failover. See internet failover.
Who connected with which voucher, from which device and when - kept per event, available when someone asks.
Count seated capacity, assume two devices per person and that most will be active at the start and in the breaks. High-density halls need more access points at lower power, on narrow 5 GHz channels, rather than a few loud ones.
Ceiling or under-seat access points cover a crowd better than units on the side walls, because bodies absorb WiFi. Outdoor lawns used for weddings and receptions need outdoor-rated units.
A conference with a live stream, a hybrid meeting or an exhibition hall needs more upload than a wedding. Some venues add a temporary second line for large events.
Walk the hall with a phone on the event network before guests arrive - login, speed and roaming from the lobby to the hall.
The design principles are the same as for a hotel; see hotel WiFi network design. In India our own engineers survey and install. Elsewhere a local electrician or IT partner fits the cabling and access points to our plan, and iberry configures, monitors and changes everything remotely.
Yes. The venue (or iberry, on its behalf) generates a batch of vouchers for each booking with its own validity dates, speed and device limits. They stop working when the event ends, and the next booking gets new ones.
As many as it is designed for. The number of access points, their placement and the internet line decide capacity. A hall for 500 needs a high-density design and per-user limits; we size it from the seating plan and the kind of events you host.
Yes - by SMS OTP to their mobile number where an SMS route is confirmed for the country, or with a single event code. Vouchers are the most common choice because they need no phone signal and end with the event.
This page is about venues that host events regularly - banquet halls, convention centres and hotels. Tell us about a one-off event and we will tell you honestly whether we can help.
Published plans in India start at ₹30,000 one-time with ₹15,000 yearly maintenance; outside India every project is quoted on its own, because the hardware is usually bought locally.
Send the hall sizes and capacity, the kind of events you host and your internet line. See also captive portal software and hotspot vouchers and billing.
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